Filling in your UKG solution gaps

4 Minute read

How solution extensions can help automate and optimize your team productivity

 

> Identifying solution gaps

When it comes to fulfilling HRIS needs, integrations can be immensely valuable in streamlining processes and connecting different systems. However, there are instances where integrations alone may not suffice, and it becomes essential to evaluate solution extensions. 

Of course, prior to doing so, we like to evaluate all the options available once specific needs have been identified.

A methodology to fill in the gaps with API's

 

 

> Here are a few reasons why integrations may fall short:

  • Complex requirements: Integrations may lack the level of customization needed to handle intricate workflows and unique business rules. 

  • User experience limitations: Integrating multiple systems can lead to fragmented interfaces and reduced efficiency, hindering the user experience.

  • Advanced analytics and reporting: Integrations may not provide comprehensive insights or advanced reporting capabilities that organizations require for in-depth data analysis.

  • Compliance and security: Certain industries have strict regulatory requirements, and integrations alone may not adequately address compliance or provide sufficient data security measures.

  • Future scalability: Integrations may not easily adapt to evolving needs or accommodate future growth, potentially limiting long-term scalability.
By evaluating solution extensions alongside integrations, organizations can address these limitations and ensure their HRIS meets their specific requirements, supports seamless operations, and enables future growth.

 

> Evaluating Solution Extensions for Optimal Workforce Management

Evaluating solution extensions to your UKG Dimensions is important because it can help you identify extensions that can be customized to meet your unique needs and improve the overall efficiency of your workforce management and HCM solutions.


1. Customization: Identify extensions that can be customized to meet your unique needs, allowing you to optimize your workforce management and HCM solutions
2.
Efficiency:
Streamline your processes and reduce the time and resources required to manage your workforce
3.
Compatibility:
Ensure that they will seamlessly integrate into your existing workflows
4.
Industry-specific functionality: Design industry-specific functionalities that aren’t available within your UKG solution nor with a native integration

 

> Case Study #1 

Streamlining Payroll and Bonus Calculations with Bomi interfaces

One example we can look at, is a US based wholesale alcoholic beverages distribution company  whose aim was to replace two existing Central WIM interfaces, which relied on stored procedures, SQL queries, and Crystal reports (no longer available in UKG Dimensions). The new interfaces, known as Drivers Pay and Perfect Attendance, revolutionized the bonus calculation process for them, simplifying and automating critical tasks while enhancing overall efficiency.


1. Drivers Pay Interface:

The Drivers Pay interface was developed to calculate payroll bonuses for the drivers. It achieved this by leveraging various rate and calculation date files, along with data extracted from the UKG timesheets and an external Data Warehouse system.

Key Features:

  • Seamlessly integrates data from multiple sources for accurate bonus calculations.
  • Automates the application of pay codes bonuses to the timesheets.
  • Generates HTML-based "Pay Statement" files, replicating the previous Central format, ensuring easy approval by supervisors and drivers.

Post-Development Enhancements:
After a successful implementation, the Boomi team further collaborated with the client to incorporate new bonus calculation rules, post-syndication negotiations, into the Drivers Pay interface.

2. Perfect Attendance Interface:

The Perfect Attendance interface was designed to calculate the bonus based on employee timesheet data, attendance, and the previously calculated and stored data from the Drivers Pay process throughout the year.

Key Features:

  • Streamlines bonus calculation process, improving accuracy and efficiency.
  • Produces comprehensive reports used by the client's Finance team for manual bonus calculations and disbursement.

Overall, this successful integration of Boomi interfaces with UKG Dimensions demonstrates the immense potential of solution extensions in simplifying complex processes and achieving significant efficiency gains. By replacing outdated interfaces and introducing seamless data integration and automated calculations, the company achieved streamlined payroll processing and more accurate bonus calculations. This case study serves as a testament to the power of Boomi's and Dimensions' API and SFTP capabilities in driving success for businesses seeking to optimize their workforce management solutions.

 

> Case Study #2

Unlocking Payroll Efficiency with Custom Automation Solutions

At IN-RGY, we pride ourselves on delivering innovative and customized solutions to our clients. Our recent collaboration with a leading global automotive supplier , exemplifies our commitment to automating critical processes beyond the capabilities of standard solutions like UKG Dimensions. In this case, we streamlined and automated specific payroll functions by developing three powerful interfaces‚ÄîCustom Holiday Credit, Custom Perfect Attendance, and Custom Overpayment.

1. Custom Holiday Credit Interface:

Objective: The Custom Holiday Credit interface was developed to address the need for an automated process to bank deferred holiday hours. When employees opt to defer their holiday pay, this interface automatically banks 8 hours of leave to be used at a later date, replacing the manual handling of such requests.

Key Features:

  • Seamless automation of the holiday credit process for deferred leaves.
  • Simplified tracking of accumulated leave hours for employees.

2. Custom Perfect Attendance Interface:

Objective: automotive supplier required an automated way to apply perfect attendance bonuses to eligible employees. The Custom Perfect Attendance interface achieves this by identifying qualifying employees and automatically applying the perfect attendance bonus.

Key Features:

  • Automated identification of employees meeting perfect attendance criteria.
  • Effortless application of attendance bonuses, reducing administrative workload.

Overall, this successful integration of Boomi interfaces with UKG Dimensions demonstrates the immense potential of solution extensions in simplifying complex processes and achieving significant efficiency gains. By replacing outdated interfaces and introducing seamless data integration and automated calculations, the company achieved streamlined payroll processing and more accurate bonus calculations. This case study serves as a testament to the power of Boomi's and Dimensions' API and SFTP capabilities in driving success for businesses seeking to optimize their workforce management solutions.

3. Custom Overpayment Interface:

Objective: To address previous manual overpayment processes, IN-RGY developed the Custom Overpayment interface. This solution automatically manages overpayments by detecting erroneous pay codes and deducting the excess amount from future pay periods, up to a maximum of 4 hours per pay period (adjustable as needed).

Key Features:

  • Automated identification of overpaid codes in the payroll.
  • Seamless deduction of overpaid amounts over subsequent pay periods.

Our partnership with our clients exemplifies our dedication to meeting unique business needs with tailored solutions. By developing these three custom interfaces—Custom Holiday Credit, Custom Perfect Attendance, and Custom Overpayment—we enabled them to streamline their payroll processes, reduce manual interventions, and enhance overall efficiency.

The two examples provided showcase the power of automation and the impact it can have on simplifying complex payroll functions, ultimately driving significant time and cost savings for our clients. At IN-RGY, we look forward to continually empowering organizations with cutting-edge solutions for their workforce management challenges.

This is also a true testament to the unique strengths of IN-RGY. Our team possesses a rare combination of technical expertise and in-depth HR knowledge, setting us apart from many UKG solution partners in the market.

 

> Conclusion

This distinctive blend of technical acumen and HR expertise allows us to deliver not only pre-configured HRIS solutions but also highly customized developments that precisely meet our clients' needs. Whether it's automating complex payroll functions, optimizing HR workflows, or addressing intricate workforce management challenges, our team at IN-RGY is equipped to design, develop, and implement unique solutions that drive efficiency and elevate overall HR performance. With our unmatched technical HR expertise and unwavering commitment to excellence, we are poised to lead the way in shaping the future of HRIS solutions and custom developments.

 

> Ready to harness the power of solution extensions?

Look no further. Contact our team  to discuss your current challenges. You'll be pleasantly surprised by the diverse range of solutions we can offer to optimize your workforce management, going beyond what you might have thought was achievable.

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